Report an Incident

Providers are required per the Ohio Administrative Code 5126:2-17-02 to log and report two different types of incidents:  Major Unusual Incidents (MUI) and Unusual Incidents (UI).


Reporting a Major Unusual Incident


A Major Unusual Incident (MUI) (OAC 5123:2-17-02) is defined as an alleged, suspected or actual occurrence of an incident that adversely affects the health and safety of an individual.  There are 19 types of incidents defined in the rule that are considered Major Unusual Incidents.  All incidents require that:

  • Immediate action is taken to protect individuals from further harm
  • An investigation is conducted to determine the cause of the incident and contributing factors
  • A prevention plan is put in place to reduce the likelihood of future occurrences

To report an incident of abuse or neglect of an adult or a child:
  1. Complete an Incident Report Form 
  2. E-mail the form as an attachment to mui@mcbdds.org OR fax it to 937-457-2817
  3. If the individual is a minor, you must ALSO:

    • Report the alleged abuse or neglect to the Montgomery County Children's Services Board at 937-224-KIDS (5347);
      and
    • Contact law enforcement
  4. Outside of regular business hours, providers must call 937-457-2765 to be connected with United Way's HelpLink Service.  Note:  You will still be required to complete and return the Incident Report Form as directed above.

Reporting an Unusual Incident

An Unusual Incident (UI) is an event or occurrence involving an individual that is not consistent with routine operations, policies and procedures, or the individual's care or individual service plan, but is not a Major Unusual Incident (MUI).  An Unusual Incident includes, but is not limited to, dental injuries; falls; an injury that is not a significant injury; medication errors without a likely risk to health and welfare; overnight relocation of an individual due to a fire, natural disaster or mechanical failure; an incident involving two individuals served that is not a peer-to-peer act Major Unusual Incident; and rights code violations or unapproved behavior supports without a likely risk to health and welfare.

All Unusual Incidents require providers to:

- Report the Unusual Incident to the County Board via email at ui@mcbdds.org

- Maintain an Unusual Incident Log, including the name of the reporter; the name of the individual(s) affected; a brief description of the unusual incident; any injuries; the date, time and location of the incident; and preventive measures

- Log the incident within 24 hours of its occurrence in the Unusual Incident Log

- Investigate the incident, including identifying the cause and contributing factors when applicable

- Develop preventive measures to protect the health and welfare of any at-risk individuals

- Notify the individual's guardian or other person whom the individual has identified

- Forward a report of the incident to the individual's Service and Support Administrator on the same day the incident is discovered

- Review all Unusual Incident Logs monthly to ensure that appropriate preventive measures have been implemented, and trends and patterns are identified and addressed as appropriate

- Submit monthly Unusual Incident Logs on the third Friday of the following month to ui@mcbdds.org



 

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